Graduate Medical Education

Resident Processing Procedures

For an overview of the resident registration process click here:

• Resident Processing Procedures

Resident Registration To-Do Items

• Complete and submit the Resident Online Registration Form 
• Submit the HRSA Reporting Information Sheet (for rotations at The Children's Hospital of San Antonio only)
• Complete and submit the Special Compliance Alert Attestation
• Read the Confidentiality Agreement (you will sign the final page of the agreement via forthcoming DocuSign link.)
• You must read or review the following resident orientation items:
  • Read the CHRISTUS Code of Ethics
  • Read Core Values and Expectations
  • Take the HIPAA Presentation with quiz (Be sure to turn up the volume on your computer)
  • Review the National Patient Safety Goals
  • Review Safety document
  • Review Rapid Response Team
  • Review Orientation Reference Guide
• Once you have completed the seven orientation above items, complete the Resident Orientation Completion Certificate

Once you have submitted your online in-processing forms you will be contacted by the Health Informatics team regarding mandatory EMR computer training as needed. You must complete this training and demonstrate proficiency prior to obtaining your computer access information.

Returning Resident Registration Items

In order to maintain ID badge access and EMR access, returning residents are required to notify the Medical Education office of changes in rotation locations and dates at least two weeks before a new rotation begins.

Use this form to update your rotation information for our records.

• Resident Rotation Change Notification Form

Resident Clearance Information

Residents are required to complete the Resident Clearance Form following their final rotation at CSR/CHofSA by first clearing with Medical Records and then returning ID Badge and Parking Pass. ID badges or parking passes that are misplaced, stolen or not returned for any reason will result in a $25 charge for each. Return this form with your ID badge and parking pass to the CHRISTUS Santa Rosa Medical Education Office, 333 N. Santa Rosa St., Goldsbury Center for Children and Families, 5th Floor Suite F5626.

• Resident Exit Clearance Form 

Medical Student Processing Procedures

For an overview of the medical student registration process click here:

• Medical Student Processing Procedures

Medical Student Registration To-Do Items

• Complete and submit the Medical Student Online Registration Form
• Complete and submit the Computer Access Form - Medical Students
• Read the Confidentiality Agreement (you will sign agreement upon registration at Medical Education office) 
• Take the HIPAA Presentation with quiz
• Review the National Patient Safety Goals
• Review Safety document
• Review Rapid Response Team
• Review the Protocol for Blood and Body Fluid Exposure
• Complete and submit the Student Orientation Completion Certificate

Children's Hospital of San Antonio Medical Student Elective Rotations

• Medical Students who wish to rotate at Children’s Hospital of San Antonio must apply for senior elective rotations through Visiting Student Learning Opportunities (VSLO). The Visiting Student Learning Opportunities (VSLO) is an AAMC application designed to make it easier for medical students to apply for senior electives at U.S. medical schools and teaching hospitals. Please visit the VSLO website for detailed information and resources.
• Please note: Before you can log into VSLO, your home school or medical institution must grant you access. You will receive a "VSLO: New User Instructions" email containing login instructions once you have been granted access.
• To register for an elective rotation, go to https://vslo.aamc.org/vslo.
• Search Specialty: Pediatrics and State: Texas. To search for electives at Children’s Hospital of San Antonio, select Institution: Baylor College of Medicine and Site: Children’s Hospital of San Antonio.

CHRISTUS Santa Rosa Family Medicine Residency Medical Student Elective Rotations

• Medical Student Elective Rotation Request Form - CHRISTUS Santa Rosa Family Medicine Residency

In order to be approved for a clinical rotation with CHRISTUS Santa Rosa Health System or The Children’s Hospital of San Antonio, there must be a current affiliation agreement in place with your Clinical Program. You must also have already secured a preceptor. The Graduate Medical Education (GME) office does not assist in finding preceptors or coordinating your rotation schedules.

To request a clinical rotation, please complete all of the forms below no later than 2 weeks before your anticipated start date:

• AHP Clinical Rotation Registration Form
• Computer Access Form - Students
• Clinical Rotation Checklist

Forward the requested information on the checklist to Brandi Pogue

Read the Confidentiality Agreement ahead of time and sign the agreement upon registration at the GME office.

Allied Health Student Orientation Requirements

• HIPAA Presentation with quiz(Be sure to turn up the volume on your computer)
• National Patient Safety Goals
• Safety
• Rapid Response Team
• Protocol for Blood and Body Fluid Exposure

Once you have reviewed all of the elements above, complete and submit the Student Orientation Completion Certificate.

You must bring a valid photo ID (driver's license or passport) to the GME office prior to your rotation start date in order to complete your registration process and obtain a badge. You will not be allowed access to our facilities without obtaining your CHRISTUS ID badge.

Returning allied health students are required to notify the Medical Education office of changes in rotation locations and dates at least two weeks before the rotation begins. Use this form to easily update this information for our records.

• AHP Clinical Rotation Change Notification Form 

Observation Privileges Application Information

If you wish to apply for Observation Privileges, please read the Observation Privileges Standards by clicking on the link below.  You must ascertain authorization for the observation by a CHRISTUS Santa Rosa medical staff member who is known to you.  Then, you must complete and submit the online application.  If your application is approved, you will be notified to complete the Online HIPAA Presentation and submit the Observation Privileges Processing Form.  Once complete, you can bring your photo ID (driver's license or passport) to the Medical Education office for processing.  The Medical Staff Sponsor Agreement form must be completed and submitted by the CHRISTUS Santa Rosa medical staff member who has agreed to sponsor you.  

• Observation Privileges Standards
• Observation Privileges Online Application - Student
• Observation Privileges Online Application - Physician or Allied Health Professional
• HIPAA Presentation with quiz (Be sure to turn up the volume on your computer)
• Observation Privileges Processing Form
• Medical Staff Sponsor Agreement
• Confidentiality Agreement

Research Assistant Access Registration Information

In order to be approved for access as a research assistant you must have a current CITI Program Training Certificate and be named as a research assistant with an approved study at CHRISTUS Santa Rosa Health System.  

To register, complete the forms linked below.  You must bring a photo ID (driver's license or passport) to the Medical Education office prior to your access start date in order to complete your registration process. 

• Research Assistant Registration Form (If your research requires hospital access, please also complete the Research Assistant Onsite Access Form)
• Research Assistant Onsite Access Form
• Computer Access Form
• Confidentiality Agreement (read ahead of time - sign agreement upon registration at Medical Education office) 

Research Assistant Student Orientation Requirements

• HIPAA Presentation with quiz (Be sure to turn up the volume on your computer)
• National Patient Safety Goals
• Safety
• Rapid Response Team
• Protocol for Blood and Body Fluid Exposure

Once you have reviewed all of the elements above, complete and submit the Student Orientation Completion Certificate. 

CITI Program training is necessary for anyone conducting research at a CHRISTUS Institution.  If you do not have a current CITI Training Certification, click here for instructions.

CHRISTUS Santa Rosa Family Medicine Residency Program

Baylor San Antonio Pediatric Residency Program

Medical Students, Allied Health Students, and Observers please contact:

Brandi Pogue
GME Program Coordinator II
210.704.4408
brandi.pogue@christushealth.org

Residents please contact:

Gabriel Maciaz
GME Program Coordinator II
210.704.4822
gabriel.maciaz@christushealth.org

Jann Harrison 
Director
210.704.3785
jann.harrison@christushealth.org

Fax: 210.704.3177

Please contact the Medical Education Office at 210.704.4408 if you have any questions or problems.

Resources

• Protocol for Blood and Body Fluid Exposure
• New Innovations website - for resident procedure privileges
• ACGME Website

Please contact the Medical Education Office at 210.704.4408 if you have any questions or problems.

MEDITECH Training Resources

• Click here from any in-house computer
• Instructions to access MEDITECH training resources